Course Selection

Guiding Students Through Course Selection with Live Seat Counts, Built-In Rules, and Registrar Approval

From Student Choices to Next Year's Classes

Course Selection gives students an online window to choose the courses they will take next year, and gives coordinators and the registrar the controls that keep those choices valid. Coordinators build the course groups and the chains students pick from, set the rules each grade must satisfy, and open the window when the school is ready.Students accept the school's agreement, then pick one set of courses per chain. Full groups cannot be selected, and the whole submission is checked on the way in: subject counts, session load, core subjects, the AP ceiling, and any clash between two courses on the weekly timetable.The registrar works a review queue, approving or rejecting one student at a time. When the queue is clear and the year has rolled over, a single merge turns the approved selections into next year's teacher groups and class rosters.

Setting Up Course Selection

01

Course Groups

Every course group carries its teacher, subject, grade, classroom, weekly sessions, and a seat capacity, and is marked Regular, Honour, or AP. Coordinators build next year's offering here without disturbing the classes running today.
02

Course Chains

A chain is a set of course groups students choose between, with its own minimum and maximum number of subjects and an option to make it required. Coordinators shape a valid selection up front instead of correcting it afterwards.
03

Rules by Grade

Each grade carries its own policy: the minimum and maximum weekly sessions a student may take, how many core subjects are needed, and the ceiling on AP courses. Academic leadership sets the load once and every submission is measured against it.
04

Student Agreement

Schools write their own course selection notes, and a student must read and accept them before the picking screen will open. Nobody chooses a course without first seeing the rules the school expects them to follow.

How Students Choose

05

One Clear Choice Screen

Students see every chain they need to fill, the course groups inside it, the teacher taking each one, and how many places are left. One screen in the student portal replaces the paper form, the follow-up email, and the question about what is still open.
06

Live Seat Counts

Every course group carries a capacity, and the selection screen shows how many students are already enrolled against it. A group that is full cannot be picked, so students stop choosing courses that were never going to be available.
07

Timetable in View

Schools can show each course group's weekly sessions right on the selection screen, so students see when a course actually meets before they commit to it. Students choose around their own week rather than discovering the clash later.
08

Checks Before Submit

On submit, SCL checks the whole selection at once: the subject count in each chain, the session load, the core subject count, the AP ceiling, and any timetable clash between two chosen courses. Students fix their own mistakes before a reviewer ever sees them.

Review, Approval, and Enrollment

09

The Review Queue

Submitted selections land in a review queue sorted with the pending ones first, and a counter on the menu shows how many are still waiting. Registrars work the queue one student at a time, and can print any selection or export the list.
10

Approve or Reject

A reviewer opens a student's selection, ticks the confirmation, and clicks Approve or Reject; an approved selection can be revoked back to Pending if something changes. The student gets an email when the selection arrives and an SMS once it is decided.
11

Add and Drop

Separate add and drop chains let students request a course change during the year, against the classes actually running now. An approved request moves the student between groups straight away, recorded against the quarter it happened in.
12

Merge Into the New Year

Once every selection is decided and the year has rolled over, one merge turns the approved choices into next year's teacher groups, class rosters, and timetable sessions. Those rosters are the ones teachers open in the gradebook, so nobody re-keys a class list.

See It Live

See How Course Selection Fits Your School

Walk through course groups, chains, the student selection screen, the review queue, and the merge into next year, with your own grades and subjects on screen.

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