Appointments

Published availability, instant booking, automatic confirmations — and a meeting room that opens itself.

SCL Appointments — Parent-Teacher Meetings Without the Back-and-Forth

Booking five minutes with a teacher shouldn't take three phone calls and a note at the bottom of a school bag. Appointments gives every teacher one place to publish the times they are free, and gives every parent a live view of what is genuinely open — up to three weeks ahead, on any device, in their own language.A parent picks a slot, chooses which child it is about, and adds a line about what they would like to discuss. The teacher confirms it with a tap, or lets SCL confirm it automatically. From that moment both sides are looking at exactly the same booking: the same time, the same place, and if it is online, the same link.Because Appointments is part of SCL rather than a calendar bolted on the side, it already knows who teaches whom. Parents only ever see the staff they are entitled to meet, teachers cannot be double-booked across their own time windows, and the school keeps a complete record of every meeting requested, held, or cancelled.

How it works

Set your hours once. SCL does the rest.

Publish your hours once

A teacher picks a window — Monday and Wednesday, 10:00 to 11:00 — then sets how long each meeting runs, how much breathing room to leave afterwards, and how many parents may book that day. SCL turns that into open slots automatically and keeps repeating it, every chosen weekday, until the date range runs out.

Two parents, one slot? Never.

The instant a slot is taken it disappears for everyone else — and that time is blocked across every other window the teacher has open, so a Progress Review can't collide with a Parent-Teacher Meeting. A minimum-notice rule keeps last-minute bookings from landing while a teacher is already on their way to class.

Approve it, or let it run itself

Requests arrive in the teacher's inbox sorted into Ready, Ongoing, Pending, Upcoming and Past — confirm or decline with a tap. Would rather not manage it at all? Turn on Auto-confirm and every booking is accepted the moment it is made.

Meet in Room 204 — or anywhere

Choose an in-person room, paste a Zoom, Teams or Meet link, or use SCL's own Virtual Classroom. The SCL room is created the moment the teacher hits Start, opens only to that one parent, lasts exactly as long as the slot, and is never recorded. Close it and the meeting marks itself Completed.

Open a whole year group's diary at once

Parents' evening approaching? The Availability Planner lets an administrator publish the same window across every teacher in an educational level in one go — no chasing, no gaps. Planned windows appear on the teacher's side marked "Managed by school", so nobody edits them by accident.

Nobody is left guessing

SCL tells the right person at the right moment — the teacher when a meeting is requested or cancelled, the parent when it is confirmed, declined, or ready to start. Confirmations go out from the school itself across in-app, email and SMS, with the date, the child, the place and the join link already filled in.

Control and oversight

The school stays in charge

See it in the numbers

Reports › Communication › Appointments shows pending, upcoming, completed, cancelled and declined meetings for every teacher over any date range, with drill-down to the individual booking and export to Excel, CSV or PDF. Heads of department see the staff they are responsible for. The admin dashboard adds a 90-day status breakdown and a 7-day booking trend.

Your school, your rules

Meeting types — Parent-Teacher Meeting, Progress Review, General Meeting — are yours to rename, recolour or extend. Booking permission is its own setting, separate from messaging, so you can let parents book a meeting without opening a chat channel. And parent booking stays switched off until you decide the school is ready.