Billing System

Covering Admission Fees, Tuition, Instalments, Transport and Store Orders with Online Payment

Every Fee Your School Collects, in One Place

SCL Billing is where every amount your school collects is raised, tracked and settled. Finance teams invoice tuition, transport and course fees, admission assessment and registration fees, and store items, all against the same student record. Parents see every invoice in the parent portal and the mobile app, with its balance, due date and line items.Tuition is set per educational level and split across instalments from reusable templates, so a whole level can be billed in one run instead of child by child. Payments arrive through the gateways you enable, from cash, bank transfer and payment terminal to online card and wallet payment.Reminders go out before an invoice falls due and again while it runs overdue, and accounts suspend automatically after a set number of days, then release as soon as the balance is paid. Administrators keep a full transactions history; parents always know what they owe.

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Essential elements

Billing System

01

Admission Fees

Assessment and registration fees are set per educational level and invoiced to the applicant before they enrol. When the applicant becomes a student, their invoices and payment history move onto the new student record automatically.
02

Tuition and Instalments

Tuition is defined for each educational level, then split across instalments using reusable templates with their own due dates. A whole educational level can be billed in a single run rather than student by student.
03

Store Orders

Trips, clubs and other paid items are published to selected educational levels with a capacity, a deadline and a price per student. Parents order for one child or several, and each order raises its own invoice that holds the place until payment completes.
SCL Billing invoice open in the parent mobile app, showing the invoice items, the outstanding balance, the due date and the Pay Now button parents use to settle online.
04

Payment Gateways

Cash, bank transfer and payment terminal sit alongside online card and wallet payment through Kashier or Amazon Payment Services. Parents pay from the mobile app or the portal, and each gateway carries its own fixed and percentage transaction fee.
05

Reminders and Suspension

A reminder goes out before an invoice falls due, followed by first, second and final overdue notices by email, SMS and in-app message. Accounts can suspend automatically once an invoice ages past your limit, and release themselves the moment the balance is paid.
06

Transactions and Insight

Every payment is recorded against the invoice it settles, including partial payments and transaction fees. Dashboard widgets track revenue trend, invoice aging, payment method usage and the paid, unpaid and overdue split.

Beyond the Essentials

More Ways SCL Handles Your Fees

07

Discounts on Any Fee

When an invoice is raised, staff reduce any discountable item by a set amount or a percentage. A sibling discount, staff rate or early-payment offer takes one click, and parents only ever see the amount they truly owe.
08

ETA eReceipts

For schools in Egypt, SCL files an official eReceipt with the Egyptian Tax Authority the moment an invoice is paid, and prints the ETA QR code onto it. Cancellations file their own return receipt, so reporting stays in one system, not a separate portal.
09

Parent Self-Service

Every invoice, due date, instalment schedule and running balance sits in the parent portal and the mobile app, for one child or several. Parents pay online in a click, so nobody has to phone the office to ask what is owed.
10

Exports and Accounting

Your finance team filters invoices and transactions by status, product or date, then exports the register to CSV in a click. A read-only billing API lets your accounting system pull the same invoices and payments, so figures are never keyed in twice.

See It Live

See How SCL Fits Your Fee Structure

Walk through instalment templates, the parent portal and the overdue notices with our team, and see how tuition, transport and store fees are raised, tracked and settled.

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