Registrar

Managing Student Transfers, Re-Enrollment, and Official Academic Transcripts in One Records Desk

One Transcript for Every Year They Studied

The Registrar is where SCL keeps the record of every student who leaves your school, comes back, or needs proof of what they studied. Arrivals belong to Admission and Enrollment; from there the Registrar gives registrar staff and administrators one place to transfer a student out, re-enroll them later, and issue an official transcript.Transfer Out starts from a student code and ends in a single form: the reason, the academic year, and the receiving school, which staff can add to the Schools List without leaving the page. The student's login is deactivated the moment the transfer is saved, and Re-enroll Student puts a returning student back on the roster in one click.For school leadership, departures are recorded rather than remembered, and a transcript request is answered from what SCL already holds: every report card year on file compiles itself into the document, with prior-school results keyed in once and kept.

Transfers and Re-Enrollment

01

Transfer Out

Look up a student by code, then record the transfer reason, academic year and receiving school on one form. The same action sits on the student profile, so a departure is logged where staff are already working.
02

Schools List

Keep a roster of the schools your students transfer to, with address, phone number and website. Staff with write access can add a school from inside the transfer form, so an unfamiliar destination never holds up the paperwork.
03

Instant Account Deactivation

Saving a transfer out deactivates the student's login and closes any session still open. Access ends with the enrollment rather than days later, so a departed student cannot reach classwork, grades or messages from home.
04

Re-enroll Student

A student who returns is restored from the Transfers List or their profile in one click, which reactivates their login and resets their academic year to the current one. Graduates can be reinstated too, within one academic year of leaving.

Official Transcripts

05

Combined Transcripts

One screen shows the report cards SCL already holds for a student beside the records keyed in from schools they attended before. Registrar staff work from a single view instead of reconciling the system against a folder of paper.
06

Register Transcript

Enter a prior school's results subject by subject, with a credit value for each and a column for every academic period you add. Totals sum as you type, and SCL blocks a second transcript for the same student at the same educational level.
07

Print Transcript

SCL compiles every report card year on file, converts each subject's mark to a letter grade against your grading scale, and prints it with the external records as one Official Transcript of Academic Records. A Cumulative GPA runs across all the years.
08

Transcript Eligibility

Academic transcripts are switched on per educational level, so only the levels that issue them appear in the student picker. A school that grants transcripts at secondary keeps its primary levels out of the way entirely.
09

Transcript Signatures

Define the positions authorized to sign a transcript and the order they appear in. Each prints as a titled signature line on the document, so the same offices sign every transcript your school issues.
10

Transcript Footer

Set the statement that closes every printed transcript, naming your school and the bodies that accredit it. It is written once in Registrar settings and appears on every transcript issued from then on.

Records and Oversight

11

Transfers List

Every student who has transferred out, with the academic year and receiving school, and optionally who recorded the transfer and when. The list exports to CSV and prints, so a departure history is never trapped on one screen.
12

Transfers Out Report

The Reports module carries a Transfers Out report with seventeen selectable columns, from nationality and language of instruction to previous school and transfer reason. Principals pull the leavers list they need without asking anyone to build it.
13

Transfer Notifications

When a transfer out is saved, SCL emails the address set as Registrar Email in system settings, with the student's name, code, grade, classroom and transfer academic year. The office that keeps the records hears about a departure as it is entered.
14

The Registrar Role

SCL ships with a Registrar user group that reaches the transfer and transcript screens without opening the rest of the system. Permissions are set per page and per action in Users & Groups, so staff can maintain the transfer list while deletion stays with administrators.

See It Live

See How SCL Issues an Official Transcript

A short demo walks through Transfer Out, the Transfers List and a printed transcript, using the educational levels and grading scale your school already works with.

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