Student Health, Safely on Record

Each student record holds medical problems and needs, medication and food allergies, special dietary requirements and any other notes staff should have. It sits with the rest of the student's record rather than in a separate file.

Where allergies are recorded, the profile leads with an allergy alert instead of hiding it among the fields. A student with nothing recorded is marked All Clear, so staff can tell the difference at a glance.

Record each visit with its date and the treatment given, and the log keeps the name of whoever recorded it. Visits build a timeline for the year, and a dashboard chart shows how busy the clinic has been.

Where your school allows it, parents update their child's medical details from the parent portal or the mobile app. Every change is written to the log and administrators are notified.

Schools can let parents view their child's clinic visit history alongside the medical profile, in the app or the portal. It is a separate permission, so you decide whether to open it at all.

Teachers can see medical history by default, and a school that wants them kept out switches it off in Clinic settings. Parent, teacher and staff access are separate permissions, and every edit is recorded against a name.

Each clinic visit records its reasons from the school's own list, such as Fever or Injury, and one outcome, such as Back to class, Sent home or Referred to a doctor. Both can be made required, so every visit is counted the same way.

The Clinic Visits report shows visits, students seen, visits per clinic day, referrals and return visits, with the reasons, the outcomes and a weekday-by-hour heatmap of the busiest times. Visits per 100 students compare levels of different sizes fairly.

The report lists the students who keep coming back, with their last visit and a flag when an allergy or condition is on file, and each name opens the child's visit history. The nurse sees the pattern behind repeat visits early.

Schools decide separately whether parents see clinic visits at all, the reasons for each visit, and its outcome, such as sent home. Staff always see the whole visit, and families see exactly what the school chooses to share.

Where the school allows it, teachers open the allergies, conditions and medication of the students they teach from the gradebook and the class attendance register. The option appears only for students who have something on file.

Each medical question asks Yes or No before the details, so an answer like none or N/A is stored as No instead of raising a false allergy alert. An unanswered question shows as Not answered, so staff can tell missing details from a clean record.